Procedures for Korean consular legalization of Vietnamese documents in Hanoi

This article guides the procedure for Korean consular legalization in Hanoi for Vietnamese documents that want to be used in Korea for areas from Quang Tri and beyond.

What is Korean consular certification and consular legalization?

Korean consular certification is the certification of Korean documents and records by a competent Korean authority (usually the Consular Department – Ministry of Foreign Affairs of Korea).

Korean consular legalization is the certification of Vietnamese documents and papers by a competent Korean legalization authority that have legal value and can be used in Korea.

Procedures from A-Z of notarized translation and consular legalization of Korean documents in Hanoi

Consular legalization of Vietnamese documents in Hanoi for use in Korea

There are many types of Vietnamese documents that need to be consular legalized for use in Korea, such as:

Some documents that are often consular legalized in Korea include:

Birth certificate (the Vietnamese Embassy in Korea does not work with birth certificates issued by hospitals), birth certificates

Passport

Vietnamese-Vietnamese, Korean-Vietnamese marriage registration

Diplomas, educational certificates, transcripts

Household registration book

Judicial records

Import-export related documents

DNA certificate

Child adoption certificate…

Where to consular legalize Vietnamese documents in Hanoi for use in Korea?

There are 03 agencies involved in the process of consular legalization of Vietnamese documents for use in Korea, including:

State Notary Office,

Consular Department / Department of Foreign Affairs, Ministry of Foreign Affairs

Embassy/Consulate General of Korea in Vietnam

Procedure for Korean consular legalization of Vietnamese documents and papers in Hanoi for use in Korea

Steps for consular legalization of Vietnamese documents and papers in Hanoi

Step 1: Apply for documents at the competent authority from Quang Tri and beyond.

Step 2: Translate into Korean or English at the State Notary Office.

Step 3: Request consular certification at the Consular Department – Ministry of Foreign Affairs of Vietnam

(address: 40 Tran Phu, Ba Dinh District, Hanoi)

Step 4: Go to the Consular Office – Korean Embassy to request consular legalization

(address: SQ 4, Diplomatic Corps Area, Do Nhuan, Xuan Tao, Bac Tu Liem, Hanoi)

Vietnam Ministry of Foreign Affairs certification stamp for documents in Hanoi

Required documents when requesting consular legalization at the Korean Embassy

1. Documents certified by the Consular Department – Ministry of Foreign Affairs (40 Tran Phu, Ba Dinh, Hanoi)

For criminal records issued by Vietnamese agencies, it is necessary to request certification from the Consular Department – Ministry of Foreign Affairs for both the original and the translation

2. Application for notarization (form of the Korean Embassy)

In case of submitting on behalf of 3 or more people, use “Attached documents of the notarization application”

4. 2-sided photocopy of the document certified by the Consular Department – Ministry of Foreign Affairs
5. Power of attorney (form of the Korean Embassy) (in case of submission on behalf of another person)

Note: a power of attorney must not be written in capital letters

In case of submitting documents for family members, it is not necessary to submit a power of attorney but must bring copies of documents proving the relationship

5. Photocopy of ID card or passport of the authorized person (in case of submission on behalf of another person)

6. Photocopy of ID card or passport of the document owner

In case the document owner is a legal entity (enterprise), state agency (school, hospital, etc.) (not an individual), the following additional documents must be submitted:

– 1 copy of business registration certificate/establishment decision notarized in Korean or English

In this case, it is required to stamp the company/agency on the power of attorney and the notarization request. If the company representative signs the authorization letter, a photocopy of the company representative’s passport/identification document must be submitted.

If you do not have time to process the application, you can authorize Asia Translation to process the entire application from translation to obtaining the Consulate/Embassy stamp.