Translating Admission Letters from English into Vietnamese for Military Service Exemption Applications

1. Why is it necessary to translate an admission letter when applying for military service exemption?

According to the Law on Military Service of Vietnam, male citizens of conscription age may be deferred or exempted from military service if they are currently studying at universities or colleges, either domestically or abroad.

For those enrolling in institutions overseas, the admission letter (Offer Letter/Admission Letter) is usually issued in English. When submitting the application to the local military authority, applicants are required to include a certified Vietnamese translation of the letter.

👉 Therefore, ensuring that the admission letter is translated accurately, promptly, and in compliance with legal requirements is a crucial step in completing the exemption procedure.

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2. When do you need to translate an admission letter?

• When you receive an admission letter from a foreign university or college.

• When you are preparing the application for military service deferment or exemption at your local authority.

• When the military authority requires a certified Vietnamese translation of the admission letter for verification purposes.

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3. Requirements for a translated admission letter

A qualified translation of an admission letter should:

• Accurately convey key details: full name, date of birth, institution name, major/program, enrollment period, signature, and seal.

• Be clearly presented and professional: maintaining the original format for easy comparison.

• Be legally valid: the translation must be notarized or certified in order to be accepted by government agencies.

4. Admission Letter Translation Process

At Asia Translation & Interpretation Company, the translation process is carried out as follows:

1. Document Submission: Clients provide a scanned copy or the original admission letter.

2. Translation: Professional translators specializing in education translate the document into Vietnamese with accuracy and fluency.

3. Proofreading: The translation is carefully reviewed before notarization.

4. Notarization/Certification: The document is certified at the Justice Department to ensure its legal validity.

5. Delivery: Clients receive the final translation either in person or via courier service.

⏱️ Standard turnaround time: 1–2 business days. For urgent cases, same-day express service is available.

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5. Why choose a professional translation service?

✅ Guaranteed accuracy – avoiding mistakes that may cause your application to be rejected.


✅ Proven experience – extensive handling of study abroad and military exemption documents.


✅ Fast processing – urgent translations available within the same day.


✅ Confidentiality – absolute protection of personal and academic documents.

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6. Conclusion

Translating an admission letter from English into Vietnamese for a military service exemption application is an essential step that requires both precision and legal compliance. If you are preparing your documents, choosing a reliable certified translation service will save time and minimize risks.

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Frequently Asked Questions (FAQ)

1. Is it mandatory to notarize the translated admission letter?


👉 Yes. The military authority only accepts certified Vietnamese translations submitted together with the original or a notarized copy of the admission letter.

2. How long does it take to translate and notarize an admission letter?


👉 Normally 1–2 business days. For urgent cases, many translation agencies provide 24-hour expedited service.

3. How much does it cost to translate and notarize an admission letter?


👉 Costs depend on document length and language. For English admission letters, the price typically ranges from 100,000 – 200,000 VND per page, including notarization.

4. Do I need to submit the original admission letter?


👉 Yes. For notarization, you must submit the original document or a notarized copy for verification.

5. Can scanned/email copies of admission letters be notarized?


👉 They can be translated, but for notarization, you still need to provide the original document for verification.

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📌 Contact Asia Translation & Interpretation Company


📞 Hotline: 093 223 7939


📧 Email: hanoi@dichthuatchaua.com | saigon@dichthuatchaua.com


🌐 Website: https://dichthuatchaua.com

We guarantee accurate, fast, and legally certified translations – helping you complete your military service exemption application with peace of mind.

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