Belgian Consular Legalization Procedures and Services

When documents from Belgium need to be used in Vietnam, consular legalization becomes an indispensable bridge to connect two different legal systems. This process is not only an administrative procedure but also an important step to help international documents overcome legal barriers, thereby facilitating transactions and cooperation between the two countries to become smooth and effective. Consular legalization is not only a confirmation of legal value, but also a testament to global connectivity in today’s era.

Introduction to the Belgian Consulate and Belgian Consulate Legalization

Overview of the Belgian Consulate

The Belgian Consulate in Vietnam is the official diplomatic representative of the Belgian Government in Vietnam. The main function of the consulate is to provide consular services and protect the interests of Belgian citizens living, working or traveling in Vietnam.

In addition to providing consular services such as visa issuance, emergency assistance and legal matters for Belgian citizens, the Belgian Consulate in Vietnam also plays an important role in promoting multilateral and bilateral cooperation between Belgium and Vietnam. They also carry out trade promotion activities, support Belgian businesses wishing to invest and expand their operations in Vietnam, as well as organize cultural exchange events to enhance understanding and connection between the two countries.

In Vietnam, the Consulate General of Belgium is headquartered at Room C4, 4th floor, IBC building, 1A Me Linh Square, Ben Nghe Ward, District 1. This location is right in the city center, making the headquarters highly recognizable and easy for people to find.

What is Belgian Consular Legalization?

Consular legalization is the process by which the Consulate compares the signature or seal on the original document with the data registered with the Belgian Ministry of Foreign Affairs & Trade.

After verifying the signature or seal, the Consulate will affix the certificate of legalization on top of the client’s original document. The client can then submit the legalized document to the relevant authorities.

Regulations on Belgian Consulate Legalization

Currently, the following types of documents are commonly legalized by the Belgian Consulate:

Personal documents/papers:

Birth certificate
Marriage certificate
Divorce certificate
Death certificate
Power of attorney
Appointment decision
Driver’s license, ID, Passport
Diploma
Academic transcript
Academic records
School invitation
Resume
Other related documents

Documents/papers of enterprises and organizations:

Certificate of establishment
Certificate of change of name
Certificate of business registration
Resolution
Annual report
Tax certificate
Accounting book
Customs declaration
Tax certificate
Accounting book, Audit report
Invoice
Company documents
Certificate of product circulation
Other similar documents

Belgian consulate legalization procedure

Below Here is the consular legalization process for foreign documents in general and Belgian documents in particular:

Step 1: Notarize the document

First, you need to authenticate the foreign document at a competent notary office in the country where the document was issued.

Step 2: Certification by a foreign diplomatic agency

After notarization, you will request certification from a competent diplomatic agency of the foreign country. This ensures that the document has been notarized and has consular value.

Step 3: Certification by a Vietnamese diplomatic agency

Next, you will request certification from a Vietnamese diplomatic representative agency. This is to consularly legalize the foreign document for use in Vietnam. You will need to prepare a set of documents according to the regulations of the diplomatic agency.

Step 4: Translate into Vietnamese

After receiving consular certification from a Vietnamese diplomatic agency, you need to translate the document into Vietnamese. This translation should be performed by a certified translator to ensure the accuracy and legality of the translation.

Step 5: Use in Vietnam

Finally, after having the translation into Vietnamese, you can use the legal document in Vietnam for the desired purpose.

This procedure will help you consularly legalize foreign documents and use them officially in Vietnam.

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